Form I-9 and E-Verify, Getting and Staying Compliant

Why Should You Attend:

Employers are required to complete an I-9 form for every person they hire and to update these forms when necessary. Periodically, the DHS, the Department of Labor, and the Justice Department send notices of inspection to employers to audit their I-9 forms. If the I-9 forms are not completed correctly, an employer may be fined even if all their employees are legally authorized to work in the U.S.

As of May 7, 2013, all employers were required to use the newly released Form I-9. The new Form I-9 is longer and more complex than the previous version and comes with new rules affecting which documents may be used to verify the employment eligibility of workers. There are also new instructions and additional data fields for employees and employers. Also, many rules for completing I-9 forms are not listed in the law or even in the USCIS regulations.

During this webinar, participants will learn to identify the changes to the form and improve overall I-9 compliance. The webinar will address frequently asked questions such as:

• When can an H-1B employee who is changing jobs start working for the new employer?
• What forms does he have to present to show that he is authorized to be employed for I-9 purposes?

Whether your employees complete Form I-9 centrally or on the jobsite, this webinar is a must for anyone who is responsible for completing and signing Form I-9.

Learning Objectives:

Form I-9

• Background
• Completing Form I-9
• Storage and Retention

E-Verify

• The Big Picture
• Enrolment and Use
• Additional Information

Hand-outs:

• Internal Audit Checklist

Areas Covered in the Webinar:

• Up-to-date I-9 compliance requirements
• Basic I-9 document review
• Recognize the effect of the new Form I-9 on hiring managers and field personnel
• Understand the new rules for acceptable documents used to verify employment eligibility
• E-Verify - pros and cons
• Understand the impact the new Form I-9 will have on the use of E-Verify
• Conducting a self-audit of your I-9 process
• How to avoid the common errors and omissions including recordkeeping errors
• Update on upcoming ICE I-9 audits
• Penalties for non-compliance
• Understanding civil and criminal penalties
• Walking the fine line between vigilance and illegal overstep when seeking proof of citizenship
• Establish best practices for reducing risks and correcting errors when using the new Form I-9

Who Will Benefit:

• CFOs
• Payroll and accounting managers
• Payroll processing professionals
• Employers and business owners
• Human resources specialists and managers
• E-Verify users
• Anyone interested in learning about the Form I-9

Cathleen M. Hampton
Human Resources Consultant, Hampton Resources

Cathleen Hampton is a professional human resources consultant with over 25 years’ experience serving small to mid-sized federal contractors. She is a recognized expert in developing and implementing staffing and retention programs that include workforce planning and analysis, along with best-in-class HR technology, sourcing, recruiting and selection methods.

She has been responsible for planning, developing and executing comprehensive strategies for a wide range of client companies, and has broad experience with corporate policy development and program implementation, including affirmative action programs and OFCCP compliance audits.

Ms. Hampton serves as the principal coach/counselor for all consulting activities, and has developed numerous workshops on topics such as strategic and business planning, leadership and management development, compliance enhancement, and performance management. She is a nationally known presenter on topics such as HR and organizational compliance strategies, performance management, organizational and management development, and human capital.

Topic Background:

The United States Immigration and Customs Enforcement (ICE) has cracked down on companies suspected of hiring illegal workers and greatly increased their number of annual audits. Most recently, the Indian company Infosys was ordered to pay a record $34 million settlement after allegations of systematic visa fraud and abuse of immigration processes.

Implementing Form I-9 compliance and best practices while limiting your company’s liability is a challenge faced by many employers. To help, DHS has posted links to various online resources. As good as these short videos are, I-9 compliance is a complex procedure, and although the videos do a great job in introducing employers to the basics, there are hundreds of technicalities that are not covered in their videos. For example, there is a box on Part I of the form for persons who are noncitizen nationals to check. However, 99.9% of employers (and probably most DHS employees) have no idea what a noncitizen national is.

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