Form W-2 for 2019: All You Need to Know

Why Should You Attend:

Each year the Form W-2 is reissued by the IRS and 2019 is no exception.

• So what is new for this year and what changes are in place for upcoming years?
• Do I reissue writing corrected statement on the top of the form or do I need to complete a Form W-2c?
• The evitable request for duplicate copies of the form: what is the best practice for handling these requests?
• Must the form be a paper version of the form or can it be electronic and can I charge a fee for such a request?

In order to understand how to process Form W-2 correctly, it is also important to understand what the IRS expects to be submitted within each of the boxes on the form. This webinar will review those requirements box by box, paying special attention to known hot spots to watch out for, such as payments made by sources other than payroll including accounts payable.

This course will highlight best practices, developed over the years to collect this data in the most efficient manner possible, which each payroll department must implement. Despite careful planning, things can go wrong and when an incorrect Form W-2 is issued, the decision on how to correct the form poses various other questions too. This course will present strategies for the same.

Areas Covered in the Webinar:
Understanding the 2019 requirements for the Form W-2 including:

• Changes to the Form W-2 for 2019 including the latest on the new verification code in box 9
• Line by line completion of the Form W-2
• Reconciliation of Form W-2 to Form 941-best practices on when and why it must be done
• Electronic delivery of W-2s to employees—what is required to set up the program
• When to use the Form W-2c and when to correct the W-2 itself
• Penalties for incorrect information have double and how that makes it imperative to verify employee names and social security number with the SSA data base

Who Will Benefit:

• Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
• Human Resources Executives/Managers/Administrators
• Accounting Personnel
• Business Owners/Executive Officers/Operations and Departmental Managers
• Lawmakers
• Attorneys/Legal Professionals
• Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues

Vicki M. Lambert
President and Academic Director, The Payroll Advisor

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service which keeps payroll professionals up-to-date on the latest rules and regulations.

With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

Topic Background:

Gathering the data for Form W-2 begins when the first payroll is run for 2019 and ends when it is reconciled after the last processing of the year. But there is more to ensuring that this document is correct and corresponds to all IRS and Social Security Administration (SSA) regulations than just crossing your fingers and hoping all the wages processed through payroll got into the right box. You even run the risk of having the Form W-2 rejected by the SSA.

Submitting the form has changed over the years. Starting out and continuing as a paper form has been the norm. However, in recent years, technology has permitted payroll departments to begin submitting this form to employees electronically. But if and only if certain conditions are met including a full disclosure statement that must be signed by the employee.

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