Analytical instruments should be qualified and systems should be validated to demonstrate suitability for the intended use. This two day in-person seminar will provide attendees the regulatory background and guidance through the complete process from planning and writing requirement specifications to vendor assessment, installation and operational qualification and ongoing testing during routine use. This interactive workshop will help attendees understand the instrument qualification and system validation processes and will provide templates and examples to develop inspection ready documentation.
Practical examples and interactive exercises will be dispersed into and between the presentations while 50% of the total time will be dedicated to practical sessions. During the seminar, attendees will work in small groups on case studies and prepare the answers using prepared fill-in templates. After the course a large variety of tools such as SOPs, validation examples and checklists will be readily available on a dedicated website that can be used to easily implement what they have learned from the course.
Learning Objectives:
- Learn about the regulatory background and requirements for laboratory instrument qualification and system validation
- Understand the logic and principles of instrument qualification and system validation from validation planning to reporting
- Understand and be able to explain your company’s qualification and validation strategies
- Be able to independently prepare execute test protocols, this includes setting specifications and acceptance criteria
- Understand how to review and approve qualification and validation protocols
- Be able to develop inspection ready qualification and validation deliverables
- Learn how to avoid and/or respond to FDA inspectional observations and warning letters
Complimentary Hand-outs:
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1. 70-page primer - Analytical Instrument Qualification and System Validation (authored by Dr. Ludwig Huber) 2. SOPs
3. Full Set of Qualification examples for an HPLC system
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4. Full set of Validation examples of a chromatographic Data System
5. Qualification conditions, frequency of requalification and acceptance limits for 20 laboratory instruments |
Who Should Attend:
This seminar will be beneficial for the following personnel in pharmaceutical development and quality control laboratories and contract testing laboratories.
- Laboratory managers, supervisors and analysts
- QA managers and personnel
- Quality control unit directors and staff
- IT managers and staff
- Consultants
- Laboratory suppliers of material, equipment and services
- 08.30 AM - 09.00 AM: Registration
- 09.00 AM: Session Start
- 09.00 - 09.45: Requirements and approaches for Analytical Instrument Qualification
- FDA/EU, PIC/S requirements
- Qualification/calibration issues in FDA inspections
- USP Chapter <1058>: current and proposed changes
- The instrument qualification lifecycle
- Planning for cost-effective calibration/qualification
- 09.45 - 10.30 (*): Going through the qualification phases
- Writing requirement specifications
- Installation and installation qualification
- Testing for initial operational qualification
- Leveraging system suitability testing for on-going performance qualification
- Preparing inspection ready documentation
- 10:30 - 11:00: Break
- 11.00 - 11.45 (*): Testing and deviation handling
- Developing generic test protocols
- Documenting test evidence
- Going through an example test protocol
- Review and approval of test results
- Handling deviations
- 11.45 - 12.30: Retrospective qualification and Requalification
- Qualification of existing systems
- Leveraging past experience
- Time based requalification
- Event based requalification
- What and how much to test
- 12:30 - 13:30: Lunch
- 13.30 - 14.15 (*): Equipment Maintenance and Change control
- Preventive maintenance; tasks, documentation
- Planned and unplanned changes
- Changing hardware, firmware, documentation
- Definition and handling of like-for-like changes.
- Handling changes made by vendors
- 14.15 -15.00 (*): Type and extend of qualification for USP Instrument Categories
- The approach and benefits of instrument categories
- How to identify the correct category: A, B, C
- Type and extent of qualification for each category
- Required procedures and qualification deliverables
- Responsibilities for instrument qualification
- 15:00 - 15:30: Break
- 15.30 - 16.15 (*): Requirements and approaches for Laboratory Computer Systems
- FDA Part 211, Part 11, PIC/S Annex 11
- Most critical inspection findings
- Which systems need to be validated
- Learning from the new GAMP® guide: “A Risk based Approach to Laboratory Computerized Systems”
- Examples for risk assessment of computer systems
- 16.15 - 17.00 (*): Validation of Laboratory Computer systems
- Writing a validation project plan
- Going through a complete laboratory computer system validation from beginning to end
- Integrating the GAMP® guide with USP <1058> for integrated instrument and system validation
- Writing a validation report as a mirror to the plan
- Preparing inspection ready validation documentation
- 08.30 - 09.00: Review of day
- Questions and answers from Day 1
- Main conclusions and action items
- 09.00 - 10.00 (*): Validation and Use of Excel in the QC Laboratory
- Designing spreadsheets for compliance
- Validation approach for spreadsheet applications
- When, what and how much to test?
- Recommendations from GAMP®5 for testing native Excel functions
- How to ensure spreadsheet and data integrity
- 10:00 - 10:30: Break
- 10.30 - 11.15 (*): Configuration management and Change control
- The IEEE model for configuration management and change control
- The change control process for planned and unplanned changes
- Versioning of software and computer systems
- What to test after changes
- How to document changes
- 11.15 - 12.00 (*): Periodic review and revalidation of chromatographic data system
- The approach and practice of periodic review
- Using periodic review to reduce frequency of revalidation
- Criteria for time based revalidation
- Incident requiring revalidation
- Validation tasks after installing security and other patches
- 12:00 - 13:00: Lunch
- 13.00 - 13.45 (*): Handling raw data and other laboratory records
- Definition of raw data: electronic vs. paper
- Acquisition and recording of raw data
- How to make accurate and complete copies of raw data
- Changing of data and other records
- Archiving of raw data and ready retrieval
- 13.45 - 14.30: Ensuring Integrity and Security of Laboratory (Raw) data
- Most frequent security and integrity issues: going through recent 483's, EIRs and warning letters
- The importance of electronic audit trail to document data integrity
- Review of electronic audit trail: who, what, when and how
- Examples how to ensure and document data integrity
- 14:30 - 15:00: Break
- 15:00 - 16.15 (*): Auditing Laboratory Computer Systems and records for FDA Compliance
- Using FDA Inspections as model for laboratory audits
- Going through a typical FDA computer system inspection
- Preparing inspection ready documentation
- Responding to typical inspectional/audit deviations
- Learn how to avoid or respond to FDA 483s and warning letters
- 16.15 - 16.30: Wrap up – Final questions and answers
Dr. Ludwig Huber
Chief Advisor - Global FDA Compliance, Labcompliance
Dr. Ludwig Huber is Director and Chief Editor of www.labcompliance.com, the global on-line resource for validation and compliance issues for laboratories . Mr. Huber is an expert for FDA and equivalent international compliance and for ISO/IEC 17025 laboratory accreditation. He is also the Chairman, presenter and panel discussion member at US-FDA industry training sessions and conferences.
He served as a team member of PDA's task forces "21 CFR Part 11", of US-FDA internal documents, and of the GAMP® special interest group on laboratory equipment. In addition, he was awarded as Presenter of the Year of the Institute for Validation and Technology. He is the author of the books “Validation and Qualification in Analytical Laboratories, and "Validation of Computerized Analytical and Networked Systems", Interpharm Press.
For more information, visit www.ludwig-huber.com
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